![]() The “Balance Total” column indicates the dollar value of the account. ![]() Note: You can only choose the “Account Type” from one of the transaction types listed above in the “How to import chart of accounts into QuickBooks Desktop from Excel” section of this guide. ![]() Your “Account Type” column correlates to the category of your “Account Name.” It could be anything from “Payroll” to “Business purchases.” Account Type Make sure the name is brief and descriptive. “Account Name” is what the account you’re entering is called. If you don’t have an account number in your records, or your account number is a part of your account name, you can delete this column from the template. The first column labeled “Account Number” is optional. A few examples are listed in blue text to help you understand what information you should include in each column. How to set up a chart of accounts template in QuickBooksĪfter downloading the above template, open it in Excel to begin editing. The file saves to your computer’s “Downloads” folder unless you have specified new downloads to save elsewhere.From the Google Docs window, navigate to the File menu and find “Download.”.Image credit: Accounting and QuickBooks Get your QuickBooks chart of accounts template Excel fileĪfter clicking the link, your template file will open in Google Sheets. If you receive a notification that prompts you to save an error log from the import: click “Save,” choose the location on your computer where you want to save the file, and click “Save” again.Īnd that’s it! Your imported chart of accounts is now visible in QuickBooks Desktop.Click “Import” and then “Yes.” You may need to close your Excel workbook before you can continue.When you have finished mapping your QuickBooks chart of accounts template Excel file headers, click “Save.”.In the text box labeled “Mapping name,” enter a unique name for organizational purposes.For example, if you have a heading called “Type” in your Excel spreadsheet file, then you will need to select “Type” in the “Mappings” window in QuickBooks. A new “Mappings” window will appear, where you need to ensure your column headings are the same in your Excel file as what’s listed in QuickBooks.Click the bar to the right of “Choose a mapping” and select “.”.Make sure that the box marked “This data file has header rows” is checked.Click the drop-down menu under “Choose a sheet in this Excel workbook” and select the name of the tab in your Excel workbook that has your chart of accounts.Select your Excel chart of accounts file and click “Open.” In the new window, select “Browse” and navigate to where your Excel chart of accounts is located on your computer.At the bottom of the screen, click the tab labeled “Account,” then select “Import from Excel.”.Navigate to the top menu bar and select “Lists,” then “Chart of Accounts.”.Now, here’s how to import charts of accounts into QuickBooks Desktop: Other Current Liability or Long Term Liability.Asset, Current Asset, or Fixed Asset (major purchases).You can import chart of accounts into QuickBooks Desktop from Excel files, or with a CSV file type.īefore you begin your import, you will need to make sure that the account types listed under the “Account Type” column header are one of the following. Your charts of accounts is a comprehensive list of accounts and balances in your business. How to import chart of accounts into QuickBooks Desktop from Excel Download the ultimate QuickBooks chart of accounts template Excel workbook.Manage a QuickBooks Desktop export chart of accounts to Excel file format.Import chart of accounts into QuickBooks Desktop from Excel.This can be done by manual data entry or copying and pasting from another document. We’ve included a downloadable chart of accounts template for QuickBooks Desktop ready for you to personalize with your own company file info. A list of charts are the backbone of your accounting system and will help ensure your bookkeeping stays accurate. This allows you to track all the money moving in and out of your accounts. Are you looking for a clear overview of your business’ finances? By downloading the ultimate QuickBooks chart of accounts template Excel spreadsheet file, you’ll make managing your finances easier than ever.
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